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OCALD Minutes

Minutes of the September 21, 2006 meeting
State Regents' Conference Room – Oklahoma City

In Attendance:
On Site: Jon Sparks, MACU; Tony Hardman, WOSC; Christine Dettlaff, Redlands; Marty Thompson, OUHSC; Victoria Swinney, OK City University; Bonnie McNeely, UCO; Sherry Young, Cameron; Sharon Saulmon, Rose State; David Robinson, OSU-OKC; Phil Moss, OSRHE; Vicki Sullivan, ODL; Barbara King, OCCC; Jan Reinbold, SNU; Jon Woltz, SWOSU; Don Gilstrap, OU; Daphane Kerley; Connors; Evlyn Schmidt, OPSU; Susan Jeffries, NWOSU; Alan Lawless, Rogers; Beth Freeman, OSU-Tulsa/CHS; Francine Fisk, TU; Tami Willis, Oklahoma Christian; Njambi Kamoche, Langston; Adrianna Lancaster, ECU; Dana Belcher, ECU; Sharon Morrison, SOSU; Anita Semtner, St. Gregory’s

Remote: Cindy Pollard, Ardmore; Mary Edith Butler, Eastern; Jim Kennedy, Murray State; Anne Prestamo, OSU-Stillwater; Jerrie Hall, OSU-Tulsa

Sherry Young called the meeting to order. Introductions were made and new representatives for Carl Albert, St. Gregory’s and SWOSU were welcomed. Minutes from the May 4, 2006 meeting were approved as written.

Regents’ Report: Interim Chancellor Phil Moss presented a Regents’ Report. A search firm has been hired to search for a new Chancellor. It is advertised in the Chronicle of Higher Education. Interviews will begin the end of October. The intent is to have someone in January, hopefully, before the new session.

Julie Carson is a newly appointed Board member. Ms. Carson is from Claremore and is the wife of former Congressman Brad Carson.

Phil reported that Regents’ projects are continuing: the student Portal is nearing completion.

The Regents’ approved a 1.2 billion dollar budget with $130 million of new money. There were some tuition/fee increases. There was $10 million of new money for OHLAP. There is a new project to increase nursing and allied health programs across the state. Hopefully, they can target resources to increase capacity to accommodate more applicants.

There is a rating system which rates states called Measuring Up. Oklahoma, along with 40 other states, rated F in affordability. However, another study rated Oklahoma as more affordable than most states.

Whenever the opportunity arises, Phil will still mention OCALD as a model of collaborative efforts that work.

Phil mentioned Digital Marketplace, a California State University system. They are partnering with Merlot. This may be useful for OCALD and the state in regard to digital repository issues. The scope of this project goes beyond libraries into distance education, dealing with textbooks, etc. Phil is setting up a web conference with CSU.

Greg Sawyer, Associate Vice Chancellor of Budget and Finance, was introduced. Greg presented a detailed PowerPoint presentation on the state’s budgetary process.

Ebsco Developments: Kirk Gordon, Regional Sales Manager for Ebsco, was introduced and presented news on new Ebsco interface enhancements. He urged everyone to sign up on the email list on the customer support page. He said it will provide usage customer information, not sales. Kirk also discussed new databases, Literary Reference Center, Education Research Complete and Academic Search Complete.

ODL Report: Vicki Sullivan, Deputy Director of ODL discussed budget request. She said ODL is asking for $50,000 for ILL. She said there is a request for a new database on economic development and business. Vicki said Carol Fox will be doing a survey on technology initiatives with OLTN.

Committee Reports: Beth Freeman recapped the OK-Share usage report for FY06. She reported 45 libraries participated and 35 sent statistics, 26 issued new cards. Approximately 10,000 volumes have circulated since inception. There was a question about expiration dates. The Executive Committee will discuss it.

Sherry Young gave an Executive Committee report. A digital project was discussed. New membership is being sought for the Expanded Instructional Support Committee.

Marty Thompson requested participation in legislative issues.

Barbara King gave an update on Cooperative Collection Development and Resource Sharing. The deadline for the two literature databases, Ebsco and Gale, is September 29. Most interest has been expressed for Gale’s LRC.

Sharon Morrison reported on a new discussion group she is chairing on Assessment. The group met that morning and talked about sharing what people currently have in place. Approximately 10 people participated. They are considering having a group meeting by teleconference.

There was no Expanded Instructional Support report.

New Business: Alan Lawless has volunteered to compile the statistics from the Academic Library Survey.

There was an announcement to encourage participation in OLA’s Centennial Conference

Marty announced that OLA is April 2-4, 2007 and Deb Engel will be doing local arrangements. Deb would like to have a co-meeting of OCALD and the public library group. The OLA legislative committee is encouraging participation. Marty also said to be aware that TABOR will probably come back and that academics will not remain untouched. Marty reported there was a $100 balance in the “social fund”.

Sharon Saulmon reported that OLA and Rose State received a $50,000 grant for a middle school camp. The grant is for 3 years. Sharon urged everyone to encourage middle-schoolers to apply for the camp. Application forms are located at:

Jon Sparks made a motion to recognize prior OCALD members, Br. Benet Exton from St. Gregory’s and Karen Neurohr, who moved from Carl Albert to OSU-Stillwater. Daphane Kerley seconded the motion. It passed unanimously.

Sharon Saulmon made a motion to recognize Chancellor Phil Moss for his appointment as Interim Chancellor. Beth Freeman seconded the motion and it passed unanimously.

Sharon made a motion to adjourn, Daphane seconded, passed. Meeting adjourned at 3:25 p.m.