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OCALD Minutes

Minutes of the September 20, 2007 meeting
State Regents' Conference Room
1 p.m.

In Attendance:
On Site: Jon Sparks, MACU; Marty Thompson, OUHSC; Victoria Swinney, OK City University; Bonnie McNeely, UCO; Sherry Young, Cameron; Barbara King, OCCC; Susan McVey, ODL; Dr. Houston Davis, OSRHE; Tamie Willis, Oklahoma Christian; Don Gilstrap, OU; Adrianna Lancaster, ECU; Dana Belcher, ECU; Jan Reinbold, SNU; Elissa Patadal, MACU; Anne Prestamo, OSU-Stillwater; Sheila Johnson, OSU-Stillwater; Anita Semtner, St. Gregory’s; Richard Cheek, OBU; Bettye Black, Langston

Remote Sites: Mike Rusk, TCC; Evlyn Schmidt, Panhandle; Alan Lawless, Rogers; Terri Carroll, Carl Albert; Beth Freeman, OSU-Tulsa

Bonnie McNeely called the meeting to order at 1:05 p.m. She introduced Dr. Houston Davis, new Vice Chancellor for Academic Affairs. Dr. Davis came from the Tennessee Board of Regents.

All librarians present were introduced and gave a brief update of activities.

The minutes from the May 17, 2007 meeting were unanimously approved as written.

State Regents Report: Dr. Houston Davis discussed the two main topics the Regents are currently dealing with. The first is the program approval and review process. This includes the policies and procedures to put forward new programs and the technical occupational (AAS degree) program review process.

The second issue is financial aid and the Reach Higher Initiative. This is the adult degree completion program.

ODL Report: Susan McVey said OLTN is doing a survey to assist with strategic planning. She also discussed a book initiative which gives young children a book to take home. Oklahoma won a national contest which provided 50,000 books for the initiative.

Ms. McVey discussed the Oklahoma Reads Oklahoma Centennial Project. Rilla Askew’s Fire in Beulah won this year and she is kicking off the fall events. She also discussed the National Tribal Library and Museum Conference on October 22 – 26.

OLA Legislative Day is March 11, 2008 at the State Capitol. OCALD doesn’t normally meet that day but Ms. McVey encouraged the group to meet that day.

Ms. McVey also discussed the Federal Funding Initiative (LSTA). A five year evaluation was done. Some projects (non end-user projects) that have been funded in the past will not be continued. This will require reallocation of state funds and moving the statewide databases to strictly federal funds. Ms. McVey said they are requesting a family history and genealogy database and downloadable audio books for statewide funding.

Committee Reports:
Bonnie McNeely gave an executive committee report. The January 18, 2008 meeting has been moved to January 24, 2008.

Dr. McNeely discussed the meeting agenda for the October meeting. Kirk Gordon, the Ebsco representative, will do a demonstration of new products. She said OCALD has not heard from many on the member list and the executive committee will contact them and check the listserv.

Dr. McNeely said the OLA conference is April 21-23, 2008.

Members are to send their most recent IPEDS (Academic Library Survey) results to Allen Lawless at Rogers State.

Barbara King provided a Cooperative Collection Development and Resource Sharing committee report. Newsbank and all the Ebsco databases were renewed during the summer. The Ebsco representative contacts participants directly for invoicing. Ms. King will contact Devon Energy to see if they will fund the Oklahoman Archives database for the state as they do for public schools.

Adrianna Lancaster said the Assessment Committee/Discussion group has not met in a while. Sharon Morrison resigned as chair. If any one is interested in chairing contact Bonnie McNeely.

Jon Sparks provided an Expanded Instructional Support committee report. He said they are looking for members and want to tap into state wide subject expertise.

No Bylaws committee report.

Beth Freeman provided an OK-Share report. She said all but 6 schools provided a statistics report for last year. She distributed the results to the listserv.

OSU Report and Demonstration of New OPAC: Sheila Johnson gave some background information on OSU-Stillwater’s new OPAC interface, AquaBrowser. She then turned it over to Anne Prestamo for the demonstration. The new interface is called BOSS (Big Orange Search System). Dr. Prestamo said other A&M libraries may be added at no extra cost.

New Business: OCALD’s recently elected representative-at-large, Christine Dettlaff, has resigned from Redlands and needs to be replaced. The executive committee nominated Tamie Willis from Oklahoma Christian. There were no nominations from the floor. Jon Sparks moved to accept Ms. Willis. It was seconded by Richard Cheek and passed unanimously.

Victoria Swinney voiced concern over the Amigos courier service and wondered what has been done. Tamie Willis said it is a problem with the subcontractor.

OK-Share cards may be obtained from Misti Estrada in Dr. Davis’s office.

Anne Prestamo came back to the courier issue. She requested input in the past so she could take it to Amigos and received little response. She said to contact Judye Glick at Amigos with specific information on the problem.

The meeting was adjourned at 3:00 p.m.