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Economic Development Council to the Oklahoma State Regents for Higher Education
By-laws and Operating Procedures
The Economic Development Council (EDC), a statewide panel of the chief economic development officers from each institution in The State System of Higher Education, serves as an advisory council to the Chancellor, State Regents’ staff, State Regents’ Presidents Council and other state officials. The council identifies and prioritizes specific actions that create a high quality environment to retain college graduates, attract business to Oklahoma, grow existing Oklahoma businesses, and develop new Oklahoma businesses through the efficient use of resources.
Membership and Voting Privileges
The EDC shall be comprised of the chief economic development officers* who serve as the Presidents’ direct liaison and representative from each of the 25 higher education institutions in The Oklahoma State System of Higher Education. Representatives from each of the other State Regents’ councils consisting of the Council on Instruction, the Council on Student Affairs, the Communicators Council, the Council of Business Officers, and a distance education professional can participate as ex officio (non-voting) members.
*The recommended guidelines for the qualification or education and experience equivalent for EDC Members are as adopted by the Council of Presidents (see EDC Member Qualifications supplement).
Members will have one vote per institution, and only EDC members are eligible to vote. Voting privileges cannot be transferred to an assigned delegate should the principal member be unable to attend EDC meetings.
A quorum at EDC meetings will consist of the voting members of the council who are present.
Guests are welcome to attend EDC meetings, but discussion of issues before the council will be limited to council members.
Selection of Officers/Executive Committee
Officers of the Economic Development Council shall consist of a Chairperson and Vice Chairperson. The positions of Chairperson and Vice Chairperson will alternate between the two-year tier institutions and the comprehensive/ regional tier institutions so that the Chairperson and the Vice Chairperson for any one year are not from the same tier. The Vice Chairperson is nominated from the voting members of Council from their respective tier during the month of May. The Vice Chairperson is confirmed by a majority of the voting members of the Council during the June meeting. The remaining members of the Executive Committee are nominated and approved by their respective tier during the June.
The Executive Committee provides leadership for the Economic Development Council. The Executive Committee is composed of seven members:
- Three members from the comprehensive/regional tier (one of which will be the Vice Chairperson if that person is from this tier);
- Three members from the two-year tier (one of which will be the Vice Chairperson if that person is from this tier);
- The Chairperson of the EDC.
The officers shall serve for one year (August through July) with the annual transfer of leadership taking place in August of each year. The Vice Chairperson will automatically become Chairperson.
Election of officers shall be at the May meeting.
Duties of the Chairperson include:
- Preside at EDC meetings.
- In concert with the State Regents’ staff, prepare agenda for Council meetings.
- Appoint working committees to study issues affecting economic development.
Duties of the Vice Chairperson include:
- Serve in the capacity of Chairperson during the absence of the Chair.
- Assist the Chairperson and/or other duties deemed appropriate and necessary.
The Chairperson shall appoint ad-hoc committees to study issues affecting economic development. Each working committee will be chaired by a member of the Executive Committee. Membership on committees may be members of EDC, as well as non-members deemed necessary to aid the work of the committee.
The Executive Committee shall present an annual calendar of meeting dates and places for the EDC at each September meeting for approval by the full council. EDC Meetings may be attended via video conference and teleconference.
When deemed necessary and appropriate, the EDC may hold meetings at other locations as recommended by the Chairperson and approved by the Executive Committee. When deemed necessary and appropriate, special EDC meetings can be called by the Executive Committee.
Executive Committee meeting dates and locations will be determined by the Officers and presented to the Executive Committee for approval no later than each September. A quorum at Executive Committee meetings will consist of the 51% of the voting membership of the Executive Committee. When deemed necessary and appropriate, a special Executive Committee meeting can be called by the Officers.
Official business of EDC Meetings and Executive Committee Meetings can only be conducted if a quorum is present at the meeting.
The generally accepted rules of parliamentary procedures for small legislative bodies shall govern in the deliberation of the council and, unless specifically altered in these procedures, the latest edition of Roberts Rules of Order shall be the controlling guide in such practice.
Any member of the EDC may propose changes to these bylaws. Proposed changes shall be presented to the EDC one meeting prior to the scheduled vote. Changes become effective when approved by a two-thirds voting members of the council in attendance, assuming quorum is present.
Approved: March 26, 2012