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OK-Share Policies

OK-Share Library Card System (OCALD System-Wide Library Policies)

Statewide Policies (PDF, 37k)
Borrower's Application and Agreement (PDF, 14k)

General Policies
The Oklahoma Council of Academic Library Directors (OCALD), adopting a common goal to promote and facilitate access to information, communication and scholarly research among college and university communities, will extend reciprocal borrowing privileges to each other's faculty, students, and staff. These specified individuals may have direct, personal access to materials that are not available at their home institution's library. The covenants listed in the "OK-Share Library Agreement" are intended to accomplish this goal by establishing an OK-Share card system. Several points should be emphasized before the covenants of this agreement are set forth:

The covenants are intended to be minimums. Any OK-Share library may expand the privileges it wishes to offer, but it should not do so in the expectation that other institutions will do likewise. This agreement is not intended to supplant other agreements between or among institutions, nor is it intended to be the only agreement of this kind which is permitted between or among institutions of like interest or common concern;

It is understood that only the faculty, students and staff of educational institutions with primary campuses in Oklahoma and whose library directors are members of the Oklahoma Council of Academic Library Directors, are eligible for participation in this agreement. Specifically, this agreement does not cover faculty, students, or staff of unaccredited educational institutions, educational institutions without an existing library in the state of Oklahoma or out-of-state educational institutions;

It is hoped that the on-site (in-library) privileges extended to a borrower from another OK-Share institution will be as close as possible to the privileges the lending library extends to its own borrowers, with the exception that access to licensed, online full-text databases may be restricted to the faculty, staff or students of the lending library; and,

This agreement should in no way be interpreted as conferring rights on any borrower. This agreement is for privileges that may be revoked at any time by the borrower's home library or withheld by the lending library.

The OK-Share Library Agreement

1. Scope

2. Privileges
Any eligible faculty, student or staff member of any OK-Share institution may use the collections of any OK-Share library on site. Upon completion of the OK-Share card application at their home academic library and issuance of an OK-Share card, eligible faculty, student or staff members may be issued a courtesy card by any participating OK-Share library. This courtesy card, with proper identification, may be used at the participating OK-Share lending library to borrow materials. Any individual known to have outstanding charges at his/her home library or any lending library may be denied the right to participate in the OK-Share program.

3. Responsibilities of Borrowers
Eligible faculty, students, and staff will:

4. Responsibilities of Libraries

5. Identification of Eligible Borrowers
Identification of faculty, students, and staff eligible for privileges under this Agreement will be by a current OK-Share card from their home institution or library. The OK-Share card will expire at any time as determined by the home library. The borrower's agreement and OK-Share card shall be signed by the person requesting circulation privileges, signifying agreement to follow the circulation and usage regulations of the lending library. The lending library may also require other photo identification, such as a driver's license, that may be used in conjunction with the issuance of the courtesy card. Borrowed items lent by the lending library after the expiration date on the OK-Share card are the responsibility of the lending library.

6. Liaison and Problem Resolution
Each library will appoint a circulation liaison person for the OK-Share Library Card Program. Duties of the circulation liaison include: promoting the program locally, making available copies of the program's guidelines and other information, ensuring that the library's policies with regard to this program are maintained on the OK-Share Web site, maintaining a supply of OK-Share cards, administering the program at the library, and resolving individual problems. Problems or issues of a broader scope should be resolved among library directors or their designees.

7. Review and Assessment
Each library will maintain, to the extent possible, the following statistics:

8. Right to Withdraw
Any OK-Share library may withdraw upon written notification to the Oklahoma State Regents for Higher Education.

What Libraries Are Eligible for This Service?
Membership in the Oklahoma Council of Academic Library Directors is open to all accredited institutions of higher education with primary campuses located in the state of Oklahoma. The Oklahoma Council of Academic Library Directors maintains a list of the higher education member institutions on a Web page, and these institutions are eligible for OK-Share membership. Further, these institutions must have a full-time librarian and a circulating collection. If an institution is not on this list, but believe it should be after reading the following definitions and criteria, contact Dr. Houston Davis at the offices of the Oklahoma State Regents for Higher Education.

In the statute, "institution of higher education" includes

"Institution of higher education" means

Borrower's Application and Agreement

Obtaining and OK-Share Card
The OK-Share card system allows for borrowing privileges at participating OK-Share academic institutions. The home educational institution and library issues the OK-Share card to its own eligible students, staff, or faculty members. All OK-Share borrower's agreements and cards must be signed by the person requesting lending rights at other OK-Share libraries, signifying agreement to follow that lending library's circulation and usage rights, have a current expiration date, and bear no alterations. Upon presentation of the OK-Share card from a home academic library, and any other photo identification required by the lending library, a valid courtesy card will be issued by the circulation department of the desired lending library. This courtesy card, which is the same or similar to the standard courtesy card used by the library, may have the barcode of the specific library and may be used at the specific cooperating library only.

Services
OK-Share card borrowers are allowed two books in their possession at one time. The suggested loan period is two weeks for faculty, students and staff. Circulation and renewal of materials is governed by the local policies of the lending library. Use of the electronic reference tools and databases may not be available to OK-Share card borrowers.

Circulation Information
To borrow material from a cooperating academic library, faculty, students and staff should present their current OK-Share card from their home educational institution's library at the circulation desk of the lending library. Other photo identification, such as driver's license, may be required by lending libraries. The lending library will provide a courtesy card to the faculty, student, or staff member of a participating Oklahoma educational institution. This courtesy card may be used at the specific lending library that issued the card only. The OK-Share courtesy card must be presented each time a book is borrowed at a participating OK-Share library. There are NO exceptions to this requirement. No expired card will be honored. OK-Share borrowers are responsible for all items charged to their name and barcode number. Borrowers should notify the circulation desk of each cooperating library used immediately if their card is lost or stolen. A $5.00 charge for a second OK-Share courtesy card and barcode replacement must be paid to the appropriate lending library. Books should be returned to the library where the library materials were borrowed. Materials returned by mail should be sent by first class, insured mail within the loan period prescribed by the lending library. Materials sent by post office or parcel service must be insured for a minimum of $100. Materials are due on the date/time indicated on the date due slip presented at checkout or as noted on any recall or rush recall notice. The library is not responsible for notifying borrowers that materials are overdue. As a courtesy, overdue notices are mailed out according to the circulation policies and practices of the lending library.

Billing
OK-Share card borrowers are billed for fines for materials returned late and for replacement fees for materials lost or presumed by the lending library to be lost. A non-refundable billing charge will be added to the charges for all materials lost or presumed lost.

Addresses
OK-Share card borrowers are responsible for maintaining current addresses with the circulation department of the home library and the cooperating library or libraries they use.

Abuse of Library Privileges
Courtesy borrowers who fail to abide by library regulations or who have delinquent bills will have their borrowing privileges suspended and will be reported by the lending library to the borrower's home educational institution library. Abuse of library privileges may result in sanctions at both the home educational institution library and the library of the cooperating educational institution. Failure to return library materials may result in further collection procedures with the possibility of being referred to law enforcement agencies for appropriate action under Oklahoma law.